I. General Information

1. Responsible Authority

Below we explain which personal data we collect and process when you use our services or as part of the German Computer Game Award submission and voting process. In addition, our general privacy policy applies: https://www.stiftung-digitale-spielekultur.de/datenschutz/

We are:

Stiftung Digitale Spielekultur gGmbH
Marburger Str. 2
10789 Berlin
Germany

Phone: 030 236 258 94 0

E-mail: kontakt@stiftung-digitale-spielekultur.de

Personal data is individual information about personal or factual circumstances of an identified or identifiable natural person.

2. Legal Basis

We collect and process personal data based on the following legal bases:

• Consent pursuant to Article 6(1)(a) of the General Data Protection Regulation (GDPR). Consent is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
• Necessity for the performance of a contract or in order to take steps prior to entering into a contract pursuant to Article 6(1)(b) GDPR, i.e. the data is necessary for us to fulfill our contractual obligations towards you or we need the data to prepare the conclusion of a contract with you.
• Processing to fulfill legal obligations in accordance with Article 6 (1) (c) GDPR, i.e. processing of the data is required, for example, by law or other regulations.
• Processing for the purposes of legitimate interests in accordance with Article 6(1)(f) GDPR, i.e. processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.

3. Data Subject Rights

You are entitled to the following rights with regard to data processing by us in accordance with the respective articles of the General Data Protection Regulation:

• right of access pursuant to Art. 15 GDPR – i.e. the right to be informed about how your personal data is processed and which personal data is processed by us,
• right to rectification in accordance with Art. 16 GDPR – i.e. the right to demand the immediate rectification of incorrect personal data concerning you, including the completion of incomplete data,
• right to erasure (“right to be forgotten”) pursuant to Art. 17 GDPR – i.e. the right to request the erasure of your personal data, provided that certain conditions are met,
• right to restriction of processing in accordance with Art. 18 GDPR – i.e. the right to request the restriction of the processing of your personal data, provided that certain conditions are met
• right to data portability in accordance with Art. 20 GDPR – i.e. the right to request that you receive the personal data you have provided to us in a structured, commonly used and machine-readable format and the right to transmit this data to a third party, provided that certain conditions are met,
• right to object pursuant to Art. 21 GDPR – i.e. the right to object to the processing of your personal data insofar as the processing is based on our legitimate interests, provided that certain conditions are met.

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

4. Data Erasure and Storage Duration

The personal data of the data subject will be erased or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

II. Specific Data Processing

1. Data Collection by Our Web Server When Visiting the Website

a) Scope of Data Processing

When you visit our website, our web server collects and stores the following data:

• Information about the browser type and version used
• The user’s operating system
• The user’s internet service provider
• The IP address of the user
• Date and time of access
• Log file about errors or successful delivery
• Websites from which the user’s system accesses our website
• Websites that are accessed by the user’s system via our website

The data is stored in the log files of our system by our hosting provider within the European Union. This data is not stored together with other personal data of the user.

b) Legal Basis

The legal basis for the processing of the data is Art. 6 para. 1 lit. f GDPR.

The legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR therefore lies in the functionality of our website and its availability.

The legal basis for processing by our hosting provider is Art. 28 (3) GDPR.

c) Purpose of Data Processing

Temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

The data is stored to ensure the functionality of the website. We also use the data to optimize the website and to ensure the security of our information technology systems. The data is not analyzed for marketing purposes in this context.

d) Duration of Storage

The log files are anonymized by shortening the IP address, unless there is a need to retain the data for the aforementioned purpose due to specific events. Archived log files are deleted after 100 days.

e) Possibility of Objection and Removal

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.

2. Google Analytics

Instead of the software mentioned in our general privacy policy, our website uses Google Analytics, a web analytics service by Google Ireland Limited

Gordon House, Barrow Street
Dublin 4
Ireland
Phone: +353 1 543 1000
Fax: +353 1 436 1001
E-mail: support-de@google.com

– hereinafter referred to as “Google”.

This software collects information about how you use the website and uses it to compile various statistics. The usage data collected includes in particular:

• Information about the browser type and version used
• The type of device used (brand, model, name)
• Operating system and screen resolution of the device used
• The IP address of the user
• Location, date and time of access
• Visit history on our website
• IP addresses of the users

Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. We have activated so-called IP anonymization on our website, i.e. the IP address is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before it is transmitted to the USA.

Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. Google itself describes its data processing activities here: https://www.google.com/policies/privacy/

b) Legal Basis

The legal basis for the processing of data when using the website is Art. 6 para. 1 lit. a GDPR. You give your consent when you enter the website or open the app in the form of confirmation in our tracking/cookie bar. The legal basis for the transfer of data to Google is Art. 26 para. 3, 6 GDPR in conjunction with the use of the standard clauses of the EU Commission.

c) Purpose of the Data Processing

The processing serves the purpose of analyzing this website and the usage behavior of its visitors.

d) Duration of Storage

The data is anonymized immediately after collection. Personal data is therefore only collected during transmission and is not stored permanently.

e) Objection and Removal Option

You can prevent the storage of cookies, including the generation and transmission of data to Google, by restricting or prohibiting the setting of cookies in your browser software. This can be done via the browser itself or via our tracking/cookie bar. As a result, cookies not associated with Google may also be deactivated and not all functions of this website can be used to their full extent.
You can prevent the collection of data generated by the cookie and related to your use (including your IP address) and its transmission to Google as well as the processing of this data by Google by downloading and installing the browser plug-in available at the following link [http://tools.google.com/dlpage/gaoptout?hl=en].

Alternatively, you can change your settings later by clicking on Privacy Settings.

3. Contact by E-mail

a) Scope of Data Processing

You can contact us via the e-mail addresses provided on the websites. In this case, your personal data that you transmit to us by e-mail will be stored.

The data will be processed and stored by an e-mail provider commissioned by us and based in the United States of America.

b) Legal Basis

The legal basis for the processing of data transmitted in the course of sending an e-mail or a contact request via the contact form is Art. 6 para. 1 lit. f GDPR. If the contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b and c GDPR.

The legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR lies in answering a customer inquiry or answering a contact request on other topics.

Processing by our email provider is carried out on the basis of Art. 28 para. 3, 6 GDPR in conjunction with the use of the standard contractual clauses of the EU Commission.

c) Purpose of Data Processing

The purpose of data storage is to contact you at your request.

d) Duration of Storage

The data will be stored for as long as is necessary to process the request. Insofar as these are commercial letters subject to retention under commercial and tax law, they will also be stored in accordance with the statutory retention periods.

e) Right of Objection and Removal

You have the option to object to further use at any time. You can declare your objection by e-mail to: kontakt@computerspielpreis.de. Deletion can only take place if there is no legal obligation to retain the data; in this case, however, the data will be blocked for any other use. In the event of an objection, the conversation cannot be continued.

4. Communication With Screeners

We use the communication service Signal from Signal Messenger LLC, based in the United States of America, to communicate with screeners. Their privacy policy can be found here: https://signal.org/legal/#privacy-policy. If you, as a screener, do not wish to communicate via this channel, please let us know so that we can offer alternatives.

5. Submission Procedure

a) Scope of Data Processing

You can submit games for participation in the competition on our website. For this purpose, the name and contact details of the publisher and the developer as well as a contact person will be requested. Data will be shared with the game – Verband der deutschen Games-Branche e.V. (“game association”) in the event of an invitation to the gala. In the event of a win, the contact details will be shared with the Federal Ministry of Economics and Climate Protection (“BMWK”).

b) Legal Basis

The legal basis for the submitter himself is Art. 6 para. 1 lit. b GDPR in the context of participation in the German Computer Game Award in accordance with the conditions of participation. Insofar as contact details of third parties are provided, the legal basis is Art. 6 para. 1 lit. f GDPR. The legitimate interest lies in the organization of the German Computer Game Award together with the possibility of nominating third parties. This also applies to disclosure to the game association.

c) Purpose of Data Processing

The purpose of the data processing is to receive applications and nominations for the German Computer Games Award, to issue invitations to the awards gala and to process the prize money.

d) Duration of Data Processing

The data will be stored until the respective German Computer Game Award has been processed and the respective prize money has been paid out, after which it will be deleted.

e) Possibility of Objection and Removal

You have the option to object to further use at any time, whereby this will result in the respective nomination being withdrawn and participation in the German Computer Games Award no longer being possible. You can declare your objection by e-mail to: kontakt@computerspielpreis.de erklären.

6. Proposal and Voting Procedure for the Player of the Year

a) Scope of Data Processing

You can nominate a player of the year on our website and also vote in this category. To do so, you must register as a user and provide your first name, surname and email address. The IP address is also recorded during registration.

b) Legal Basis

The legal basis for the submitter himself is Art. 6 para. 1 lit. a GDPR in the context of participation in the German Computer Game Award in accordance with the conditions of participation. With regard to the nominee(s), the legal basis is Art. 6 para. 1 lit. f GDPR. The legitimate interest lies in the organization of the German Computer Game Award together with the possibility of nominating third parties.

c) Purpose of the Data Processing

The purpose of the data processing is to receive the nominations for the German Computer Game Award and to protect against manipulation in the vote for the player of the year.

d) Duration of Data Processing

The data will be stored until the respective German Computer Game Award has been completed and the respective prize money has been paid out, after which it will be deleted.

e) Right of Objection and Removal

You have the option of objecting to further use of your data at any time, in which case your vote for the player of the year cannot be counted.

You can declare your objection by e-mail to: kontakt@computerspielpreis.de.

7. Social Media and Media Linking

a) Scope of the Data Processing

On our websites, we occasionally integrate content from social media or videos from video portals. In this case, this content is not initially loaded. Only when you click on a correspondingly marked link with information about the respective provider of the integrated content will this content be loaded. This establishes a direct connection to the web server of the respective provider and the respective provider may process your personal data. Which data this is can be found in the respective data protection declarations of the providers:

Google provides data protection information here:
https://policies.google.com/privacy

Facebook provides data protection information here:
https://www.facebook.com/policy.php

Apple provides data protection information here:
https://www.apple.com/legal/privacy/en-ww/

Open Street Maps provides data protection information here:
https://wiki.osmfoundation.org/wiki/Privacy_Policy

Twitter/X provides privacy information here:
https://twitter.com/en/privacy

Vimeo provides data protection information here:
https://vimeo.com/privacy

b) Legal Basis

The legal basis for enabling the collection of data by the respective content provider is your express consent in accordance with Art. 6 para. 1 lit. a GDPR by selecting the corresponding link despite a corresponding notice.

c) Purpose of the Data Processing

The purpose of enabling the collection by the content providers is to enable access to further content of interest to the visitor on our website.

d) Duration of Storage

We do not store any data.

e) Possibility of Objection and Removal

You can decide for each embedded content whether you want to give the corresponding consent. Claims regarding objection or removal must then be addressed to the data collecting body.

8. Recordings of Events

a) Scope of Data Processing

Various events are held as part of the German Computer Game Award. Insofar as it is indicated in the invitation, the participation contracts or on site that we will make image and sound recordings of the event, we will also make such recordings on site without individual indication and publish such recordings in whole or in part on our website, social media and websites of our event partners and sponsors or allow publication.

We may use external companies to create the recordings for this purpose. The recordings are stored by a service provider based in the Federal Republic of Germany for our websites and, in the case of publication via social networks, may also be stored and published there outside the European Union.

b) Legal Basis

The legal basis for the creation of the recordings and their publication or forwarding to co-organizers or sponsors is the exercise of our rights under the respective contract for participation in the respective event in accordance with Art. 6 para. 1 lit. b GDPR and, in the absence of a contract, your consent in accordance with Art. 6 para. 1 lit. a GDPR and the provisions of the German Art Copyright Act. The creation of the recordings and storage on our behalf is carried out in accordance with Art. 28 para. 3 GDPR.

c) Purpose of the Data Processing

The purpose is to document and report on the German Computer Game Award in public.

d) Duration of Storage

The recordings will be used permanently for documentation and reporting unless you make a legitimate request for deletion.

e) Right of Objection and Removal

You cannot object to the creation of recordings at our events in advance. However, if we do not have a contractual right to use the recordings, you can inform us that you do not wish them to be published. In this case, we will not publish or remove recordings for which we have no right of use under the German Art Copyright Act.

9. Cookies & Local Storage

Cookies and local storage are “storage areas” for data on your computer. Content providers often access files stored there via the web browser or store information there for later access. This can be, for example, the language setting for a website, the content of a shopping cart or settings data for video playback.

In detail, the data packages listed below can be accessed on our website in the form of cookies or local storage files. Insofar as these are not technically necessary data packets that are required for the operation of the website, you have the option of rejecting or accepting them when loading the website. Once you have given your consent, you can withdraw it at any time. In practice, you can do this by blocking cookies in your browser or by calling up the cookie banner again via the Privacy Settings.

10. Current Version of This Privacy Policy

The current version of this privacy policy is always available at https://deutscher-computerspielpreis.de/privacy-policy/?lang=en.

Status: July 19, 2023